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What to Look for When Choosing a Reservation Software

Mobile Phone booking a vacation stay We get this question A LOT here at Acorn Marketing. Innkeepers know that their reservation system can make their lives easier, or a lot harder. With the advent of ADA regulations and the lawsuits that inevitably follow, GDPR, and all those acronyms we weren't even talking about last year, having a reservation system that keeps up with the technology and is willing to make changes based on customers' current needs has become imperative.

However, since we aren't the ones using the systems, and we know that every company is not a good fit for every innkeeper, we decided to post this list of the important things to look for when choosing a reservation company:

What the Guest Wants / Needs

  • Fast Loading - for every additional second it takes a mobile page to load, conversions can drop by up to 20%
  • Easy to Use on mobile (and desktop)
  • Ability to make a reservation in under 2 minutes on mobile
  • Confidence they are on the "same site" as the website when booking direct
  • Confidence the site is secure

What the Innkeeper Wants / Needs

  • Low Abandonment Rates
  • High Conversion Rates
  • Quick Books Integration
  • Back End that is easy to use and navigate
  • Reporting that meets the Innkeepers Needs
    Ability to export to Excel/csv file
  • Room groupings that meets the Innkeepers Needs
  • Revenue / Yield Management Tools
  • Tools to determine competitive rates
  • Special / Packages Tools
  • Gift Shop Tools
  • Restaurant Tools
  • Spa Tools
  • Wedding Tools
  • Group Sales Tools
  • Banned or Flagged Guest Feature

OTA Connection Feeds

  • Airbnb
  • Trip Connect
  • Trip Advisor Instant Bookings
  • Google Hotel Ads
  • Expedia and all their downstream partners
  • and all their down stream partners

What is Necessary for Accurate Revenue Tracking

  • Ability to install Google Analytics and E-Commerce Tracking
  • Proof that this tracking is working properly to track individual revenue
  • Accurate Tracking for all the various Trip Advisor options (Trip Connect vs. TripAdvisor Business Listing) bucketing properly

What Google Wants / Needs

  • Passes all Google tests for Speed and Usability
  • Passes Mobile First Guidelines

What ADA Requires

  • Does the reservation software pass ADA Website Testing?
  • Does the reservation software allow you to include ALT Tags on all your uploaded photos?
  • Does the reservation software provide the ability to include all necessary Physical Requirements per room / per common areas?
  • Does the reservation software allow you keep your Handicap room type available for those who need it?

What GDPR Requires

  • Does the reservation software allow you to state your Privacy Policy Statement?

State Association Connection

  • Some reservation systems provide a way for a group or state association to share ALL its members data in one location. If you are involved in such a group, you'll want to know how you choice impacts this feed.

That's quite a list! It's worth taking time to look at more than one system before you choose. It's also helpful to talk to other innkeepers to see what they have to say about the user-friendliness of the different software. We hope this list will help you to decide the best reservation system for you and your business.

Thank you to Heather Turner and Pam Prentice for their contributions to this list.

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